Hampstead Scientific Society Privacy Notice

The Hampstead Scientific Society is referred to below as 'The Society' or 'We'.

Data Collected and How it is Handled

The Society respects the confidentiality of your personal data and does not do anything with the details that you would not reasonably expect.

Members supply their personal data on their membership application and subscription forms. The data comprises contact details which are used to provide members with membership services and contact those who volunteer for various activities. If you consent to subscribing via gift aid, you declare that you are a taxpayer, your details are shared with HMRC so that the Society can collect the gift aid, and retained as long as legally required.

When members resign from the Society or fail to renew membership, their contact details will be deleted from the Society's records unless there is a legitimate reason for keeping them.

Councillors may provide further data and their data is shared with the Charity Commission under legal obligation and contact details may be shared with the public with consent for the Society to be contactable. The data for some officers is shared with the British Science Association under our obligations as an affiliated Society.

The British Science Association may pass volunteers' email addresses to the Society with consent and they are used to contact the volunteer and administer any activity they may get involved in, for the period of their volunteering with the Society.

If you subscribe to the Society's web update notification service, you supply your email address. This is kept in order to provide the service and until you unsubscribe or the email address no longer accepts the notices.

If you make an enquiry of the Society you may supply contact details which we will use to contact you to give a response.

Speaker's contact details are collected through various sources, e.g. publicly available information or personal contact. They are used and retained for the Society's legitimate interests of arranging scientifically based events.

The Society may obtain other personal data occasionally, e.g. from those who offer and supply services under contract to the Society and these are held under legitimate interests of maintaining the Society's property or activities or under contractual obligations.

The Society does not collect personal data via its web site. Its Facebook site is subject to the privacy policies of Facebook.

The Society does not collect sensitive personal data.

We ensure that there are appropriate physical and technical controls in place to protect your personal details. Your personal information is only accessible by appropriate Council members. If privacy is breached, we will report to you and the relevant supervisory authority.

Changes to this privacy notice

We may change this privacy notice from time to time. If we make any significant changes in the way we treat your personal information we will make this clear on our website www.hampsteadscience.ac.uk or by notifying you directly.

Your rights

You are entitled to ask to see any personal details that are being held by the Society, and may ask for these details to be amended or deleted. Any such request shall be dealt with as soon as possible, normally within one month. If you have such a request or a complaint, please contact one of:

You also have the right to lodge a complaint with a supervisory authority.

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Last updated 11-June-2018